Data Protection Notice
© European Centre for Disease Prevention and Control (ECDC) 2005 - 2013
Data Protection Notice

Your personal data relating to ECDC Expert Directory will be processed under Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data[1].

 

Controller of the processing is the Chief Scientist of ECDC.

Purpose of the processing is to identify a pool of experts, skilled and knowledgeable, in the areas of ECDC's remit organized in a directory. The Candidate Expert Directory can serve as a pool of candidates for scientific panels, working groups or other tasks related to ECDC mandate.

Legal basis of the processing is Regulation (EC) No 851/2004 (ECDC Founding Regulation). In particular, according to Article 3.2(b), ECDC shall provide scientific opinions, and, according to Article 6, ECDC shall seek to maintain scientific excellence among others by setting up ad hoc scientific panels. Moreover, the data subject has unambiguously consented to the processing operation.

The categories of data processed are:

(1)     identification data, namely first name, last name, academic title, date of birth, gender, country, organisation, department, job title;

(2)     contact information, namely e-mail, phone, alternative phone, availability.

(3)      competence, namely profession, general expertise, specific skills, specific disease expertise, specific pathogen expertise, activities, language skills;

(4)     Curriculum Vitae (preferably in Europass format);

(5)     Declaration of Interest;

(6)     Sharing scope, i.e. give your explicit consent whether you wish to share your profile with Member States and/or EU bodies;

(7)     Profile validation data (filled in by the administrator);

You will be included in the directory, if your profile matches ECDC needs. To this end, a validation process takes place. This validation is done based on five evaluation criteria: (1) at least a higher education degree in the areas of ECDC's remit; (2) relevant work experience in the areas of ECDC's remit; (3) relevant publications' record compatible with his work experience in the areas of ECDC's remit; (4) Proven English communication skills; (5) Valid declaration of Interest uploaded. The result of the validation will be communicated to you via e-mail.

Please note that the Member States' use of the database is not specifically regulated in a legal instrument, but as far as data protection is concerned, it is subject to the provisions of Directive 95/46/EC.

Your data will be disclosed to the administrator of the database, who will have access to all data for management purposes. Expert profiles will be made available to ECDC public-health-expert staff with a work-related interest in the database. Furthermore, in the sharing scope settings you can choose to share your profile with Member States and/or EU bodies. Please note that the Member States' use of the database is not specifically regulated in a legal instrument, but as far as data protection is concerned, it is subject to the provisions of Directive 95/46/EC. Finally, names of candidates selected for participation in scientific panels will be published on ECDC's webpage. 

You have the right to access and rectify your data directly at all times on-line using your personal credentials. Furthermore, you have the right to block and erase your data, by either using the on-line tool (this action takes effect immediately), or request the Controller via email (eced@ecdc.europa.eu) (in this case, blocking/erasure may take up to two weeks).

You will receive on a yearly basis reminders to update or confirm your data, and in case you fail to reply, your profile will be idle until the moment you proceed into submitting an updated version.

Without prejudice to any judicial remedy, you may lodge a complaint with the European Data Protection Supervisor, if you consider that your data protection rights have been infringed by ECDC.